EOSCA Secretarial Function
The Executive Secretary is the first point of contact for its Members, regulatory bodies and greater industry. The Duties comprise:
To arrange all EOSCA Committee, Member and Board meetings in UK, Norway & Netherlands and any other locations
- Book hotel meeting rooms as required for agreed dates
- Reserve hotel accommodation as appropriate
- Liaise with hotel regarding catering, numbers etc
- Liaise with chair meeting Agenda
- Post Agenda on website in Members area
- Notify Members of times and location of meetings
To take minutes of EOSCA Committee, Member and Board meetings
- Provide EOSCA laptop computer for presentations at meeting
- Take notes at meetings
- Receive copies of presentations at meetings
- Type minutes up as draft and get Chair approval
- Post minutes and presentations on website in Members’ area
- Carry out any actions from meetings as appropriate
To facilitate new EOSCA Memberships
- Promote EOSCA at external meetings and events
- Liaise with prospective Members providing details of Membership requirements, Application forms, meeting dates
- Arrange ballots at meetings
To arrange CWG meetings in Aberdeen
- Liaise with host company meeting room for appropriate dates
- Liaise with CWG Chair meeting Agenda
- Take notes at meetings
- Type up as draft and get Chair approval
- Distribute minutes to attendees
- Maintain distribution list
To attend External Meetings as appropriate
- To confirm attendance for Secretary and where appropriate Chair
- To arrange travel and accommodation as appropriate
- To prepare any presentations as appropriate
- Including meetings typically with
- OSPAR Offshore Industry Committee (OIC) & OSPAR Commission
- CHARM Implementation Network (CIN) Committee
- Regulators, Operator Associations and Add Novatech for NEMS
- Feedback information from meetings to Committee and Members
To maintain EOSCA website
- Update existing web pages and add new pages as appropriate
- Maintain list of Members and Member ID and Passwords
- Post information for members only in restricted area on website
- Liaise with web developer changes/ improvements to website
To facilitate sales of NeCCS, the New EOSCA CHARM Calculator Software
- Receive orders from customers via website or e mail
- Maintain stocks of DVDs, disc labels and mailers
- Generate User Licences
- Burn DVDs, print disc labels
- Generate as appropriate invoices
- Post DVDs and invoices to customers
- Act as first point of call for any issues regarding installation of software
- Liaise with software developer resolution of issues and updates as appropriate
- Keep documentation up to date
To maintain EGEST, the EOSCA Generic Exposure Scenario Tool
- Periodically review applicability of software
- Liaise with others any up dates
- Liaise with web developed posting on website
To represent EOSCA at Committee and other meetings of Chemistry in the Oil Industry Symposium
- Attend meetings
- Promote interest with Members
- Publicise on website
- Chair symposium session
To assist with Treasurer Duties
- Maintain Membership list
- Generate and Issue annual subscription invoices
- Follow up any subscription payment delays with Members
Applicants should be prepared for their address/ phone number to used as the main contact point for the Association.